Does Binderkit store anything about residents?

No. Identity fields print blank and are filled in by hand, and a plan is keyed by a facility code rather than a name. There is no free-text field about a resident anywhere in the product.

Binder setup for Oregon care homes · no resident data, ever

Exactly what goes in each binder, in what order.

The licence track and five answers go in; printable binder plans come out — tabs, a contents page with the authority beside each item, a brief and an SOP — versioned with control numbers. It holds nothing about any real person.

Get early access See the contents page

It prints on day one, on the black-and-white printer you already own.

Resident binder · contents

Facility ______Resident ______

Tab 1Admission and documentationOAR 411-360-0170derived
Tab 2Health and medication recordsOAR 411-360-0140derived
Tab 3Emergency informationhouse practiceposted
Tab 4Incident and abuse reportingOAR 411-360-0185derived
Tab 5StandardsOAR 411-360-0130derived

v1 · control no. RB-0417Printed 3 times · last 14 Sep 2026by Provider Hub Oregon

Question zero, then five

Five answers in. Five binders out.

Question zero is the licence track; it selects the library, and the library is everything. Then five questions, one per page. The same answers always produce the same plan, with the reasoning shown.

Q0 Which licence track?

AFH-DDOAR 411-360AFH-APDOAR 411-050AFH-OHAOAR 309-040AgencyOAR 411-325

It selects the library, and the library is everything.

Q1 Does the facility have staff other than the provider?It decides whether a staff binder is in the plan.
Q2 Does the provider live in the home?If not, someone other than the provider does the shifts.
Q3 How many residents is the home licensed for?One resident binder per resident.
Q4 Are any residents on one-to-one support?It adds a tab to the resident binder.
Q5 Who keeps the policy binder?It decides whether a policy binder is in the plan.

Illustrative. This site plans on its own copy of the AFH-DD rule; the product’s libraries are not yet written. The same answers always produce the same plan — change one, then change it back, and you are back at v1.

The plan, with its reasoningv1 · control no. RB-0417

1
Resident binder × 5Because the licence is AFH-DD, and every AFH-DD home keeps one per resident.
5 tabsOAR 411-360-0170
2
Staff binderBecause you answered that the facility has staff other than the provider.
4 tabsOAR 411-360-0180
3
Facility binderBecause every licence keeps the licence, the inspection letters and the house records somewhere.
6 tabsOAR 411-360-0130
4
Emergency binderBecause emergency information is posted, not filed — so it prints as a gathered list at the end.
postedOAR 411-360-0150
5
Policy binderBecause you answered that the provider keeps the policy binder.
3 tabsOAR 411-360-0130

Binders: 5 kinds · 8 physical
Tabs: 18
Dividers to buy: 38

The whole chapter — every step from question zero to reset, with the three guardrails — is at The plan.

The signature output

One page: the contents page.

One page per binder, and the page a surveyor sees first. The header carries the binder name, the facility code, a blank identity line you complete by hand, the version and the control number. The body carries the tabs in order, numbered, each with its item, its authority, its evidence mark where the citation is short of confirmed, and a mark where the thing belongs on a wall rather than in a pocket. The footer carries the facility code, the version, the control number and the date it was generated.

Show5 of 5 rows

Resident binder · contents

Facility ______Resident ______

Tab 1Admission and documentationOAR 411-360-0170derived
Tab 2Health and medication recordsOAR 411-360-0140derived
Tab 3Emergency informationhouse practiceposted
Tab 4Incident and abuse reportingOAR 411-360-0185derived
Tab 5StandardsOAR 411-360-0130derived

v1 · control no. RB-0417Printed 3 times · last 14 Sep 2026by Provider Hub Oregon

“Facility ______ · Resident ______”Blank, and completed by hand. No person’s name appears anywhere on anything this product prints, there is no field that could hold one, and there is no free-text field about a resident anywhere in it.
“Tab 3 · Emergency information · house practice”The authority beside the item — a chapter and a section, or the words “house practice” where the item is your own and carries no authority at all. That column is the product.
“Tab 4 · Incident and abuse reporting · OAR 411-360-0185 · derived”Derived means it comes from the rule chapter rather than from a primary source that someone has read. It prints that way, visibly, until a provider inspected on your track confirms it — and you can filter the plan down to the unconfirmed items, which is the list you would take to an adviser.
“Tab 5 · Standards · OAR 411-360-0130 · derived”Not one row here is marked verified, and that is the real state. Verified means a person inspected on that licence read the rule text. Today that count is zero: none of the thirty-two adult-foster-home items and none of the ninety-nine agency citations has been checked against the rule yet. These rows are illustrative; the table below is the real state, and it is on this page for that reason.
“v1 · control no. RB-0417 · by Provider Hub Oregon”The control number is your facility code, the binder, the plan version and the print sequence, and it is on every page. Two prints of the same version carry different numbers, the file itself is kept so any past number reproduces the identical sheet, and a print that fails consumes no number and is not recorded as a print.

Four things print

1The contents pageOne page per binder. The item, the authority beside it, the evidence tag, the control number in the footer.

2Tab dividersNumbered and labelled for common divider stock, in the order the plan gives them.

3The briefOne page: why this binder exists, what goes in it, and what does not.

4The procedureHow the binder is kept, step by step, as a standard operating procedure rather than a policy.

Illustrative rows. The four templates were drawn for black and white on the printer you already own, and tested on paper before any screen work: readable at arm’s length, an authority column that does not wrap awkwardly, tab labels that fit standard divider stock, and the post-it-on-the-wall items gathered again at the end so you can put them all up in one pass. The last test is to assemble one binder and put it on the shelf — if it does not fit the shelf, the product has failed, whatever the screen shows.

A phrase this product will not print

~~the 32 required documents~~ thirty-two items, seen on one provider’s shelf

There is no state-mandated count of resident documents. The thirty-two is one home’s binder, recorded as an observation, and no screen, no printed page and no page of this site presents it as a requirement.

The library is the product

The licence track selects the library, and the library is the product.

Four licence tracks, four separate rule sets, four separate libraries — and the agency chapters are not an old version of the adult-foster-home rules, they are a different track, right for agency homes and wrong for the other three. A facility has one track, chosen when you create it. Here is what each library draws on, what is in it, and how much of it has been read against the rule.

Library	Authority	What is in it	Citations read against the rule
AFH-DD	`OAR 411-360 — 0130 standards, 0140 health care, 0170 documentation and records, 0185 abuse and incident; plus 411-004 HCBS`	Thirty-two resident-binder items, observed on one pilot home’s shelf, sixteen of them flagged for checking. The house-level binders — facility, emergency, policy — have not been collected yet; only the resident binder was seen.	None of the thirty-two
Agency	`OAR 411-325 as amended 15 January 2026, and 411-323, for the setting and the certification; 411-318 and 411-004 are derived from the chapters rather than read`	One hundred and twenty-six items: the same thirty-two, plus ninety-four derived. Ninety-nine citations recorded, all of which must be re-verified against the amended chapters before the first paying agency.	None of the ninety-nine
AFH-APD	`OAR 411-050 — 0745 Facility Records, which is the rule’s own name for that set, and 0750 resident records, twenty to twenty-four types`	Not in this release.	—
AFH-OHA	`OAR 309-040`	Not in this release.	—

AFH-DD and Agency ship first. Each library is read against the rule by a provider inspected on that track — thirty to forty hours apiece — and until that has happened your plan carries a banner saying so, on screen and on paper. We would rather hand you a banner than a tidy page.

Every item prints its evidence tag

verifiedSomeone inspected on this track read the primary source.

derivedInferred from the rule chapter; prints that way, visibly, until confirmed.

openNo authority yet — marked as such, never hidden.

OAR 411-360-0130 Standards: Chapter 411, division 360 — the AFH-DD track. Section 0130 is the standards section of that chapter. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.
OAR 411-360-0140 Health care: Chapter 411, division 360 — the AFH-DD track. Section 0140 is the health-care section. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.
OAR 411-360-0150 Emergency information: Chapter 411, division 360 — the AFH-DD track. Cited from the chapter for the items that are posted rather than filed. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.
OAR 411-360-0170 Documentation and records: Chapter 411, division 360 — the AFH-DD track. Section 0170 is documentation and records, the section a resident binder is built from. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.
OAR 411-360-0180 Staff records: Chapter 411, division 360 — the AFH-DD track. Cited from the chapter for the staff binder. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.
OAR 411-360-0185 Abuse and incident: Chapter 411, division 360 — the AFH-DD track. Section 0185 is abuse and incident reporting. Evidence: derived — cited from the rule chapter, not yet read against the rule by a provider inspected on this track. Today no citation on this site is verified.

Three words that do not appear in this product

~~readycompliantaudit-proof~~

Not in the name, not in the descriptor, not in the interface, and not in the marketing either. Binderkit provides information about record-keeping requirements; it does not give legal or compliance advice, and it does not certify that any home meets any requirement. The Terms say it, and so does the footer of the brief you print.

The four libraries, what is written and what is not, and the six things this product will never do: The library.

Edit, guarded

Add, remove or reorder a tab. Three guardrails answer in plain words.

Coverage, scope and access, cohesion. A refusal names the rule that caused it and offers an alternative — a refusal that cannot explain itself is a bug.

app.binderkit.com

The guarded editor

Add, remove or reorder a tab. Three guardrails answer in plain words: coverage, scope and access, cohesion.

Tab	Item	Authority	Guard
Tab 1	Admission and documentation	OAR 411-360-0170	required
Tab 2	Health and medication records	OAR 411-360-0140	required
Tab 3	Incident and abuse reporting	OAR 411-360-0185	required
Tab 4	Emergency information	OAR 411-360-0150	movable
Tab 5	Service plan and goals	OAR 411-360-0130	required
Tab 6	House visitors log	Your own practice	custom

Refused This item is required by 411-360-0170; it can move but not go.

Shown at true size — drag sideways

The web is Binderkit’s primary surface, because a provider building binders is at a table with a printer.

CoverageEvery item the library requires stays in some tab.

Scope and accessNothing that would hold a fact about a person can be added.

CohesionA tab holds one subject; an item cannot be filed where it does not belong.

“This item is required by 411-360-0170; it can move but not go.”

Versions and control numbers

Every version kept. Every page reproducible.

An answer changes, the plan regenerates, the diff is shown, and the version becomes n+1. Notes carry by item ID. Any past control number prints the identical page.

A re-plan was offered and accepted: answer 1 changed. One tab added, one moved, nothing removed. v1 is kept, and its control number still prints the identical page.

Version or item	Change	Why	Evidence	Date
v2 · RB-0418	Current	Answer 1 changed — “now has staff”	verified	`14 Sep 2026`
Tab 6 · Staff records	Added	OAR 411-360-0170	derived	`—`
Tab 3 · Emergency information	Moved	Posted, not filed	derived	`—`
v1 · RB-0417	Superseded, kept	Printed 3 times	superseded	`02 Sep 2026`

The rules that make a printed page trustworthy

A published library version is never changed; corrections are new versions.
Item identifiers are permanent, because notes and edits attach to them.
Notes survive everything — library change, track change, reset, re-plan.
A print that fails consumes no control number.
Nothing changes without acceptance: an update is an offer and a diff, never an applied change.

The defining constraint

It holds nothing about anyone.

Six rules hold that in place, and each one is load-bearing. It is why the signup has five steps instead of six, and why there is no business associate agreement to sign.

No resident, no staff member beyond the platform’s own accounts.
No upload of any kind no document, no photograph, no logo.
No record of whether a document is actually filed that is the review cycle, and it requires findings.
No review, no finding, no readiness measure a claim about a home the product could not support.
No free-text field about a person labels that look like a name are refused.
Identity lines print blank and are completed by hand.

Binderkit plans and prints your binders. It does not store documents, track what is filed, record reviews, or certify readiness.

Who does what

Three people, one device.

The device column is short on this page, because it prints.

Role	Who	In Binderkit, they	Device
`provider`	The licence holder; an agency’s Executive Director	Answer the questions, review the plan, print, edit, re-plan, manage billing	Laptop — it prints
`manager`	Resident manager; program manager	Print a fresh contents page when a tab is worn; add notes	Laptop
`viewer (a product role)`	A consultant or an adviser, invited by the provider to named facilities	Read and print that facility’s plan, from her own account	Laptop

Answer the questions: provider only.
Edit contents, guarded: provider only.
Notes: manager and provider.
Reset and re-plan: provider only.
Print: everyone, including the viewer.

A viewer is a seat, not a share. There is no public link to a plan and there will not be one: the consultant is invited to a named facility and reads it from her own account. Without the role she would be sent a screenshot or a password, so the role exists to make the honest thing the easy one. Seats are counted by tier, and going over one is shown with its cost rather than blocked.

Questions

The questions we get.

Can’t I just copy another provider’s binder?

That is what most people do, and it is what the licensing letter is usually about. A copied binder carries someone else’s track, someone else’s house count, and someone else’s gaps.

Link to this question

Will this make me compliant?

No. It tells you what the rule asks for, with the rule printed beside it, in order. It does not certify anything, and the words ready, compliant and audit-proof are forbidden in this product by design.

Link to this question

What if a citation is wrong?

It tells you before you print it. Every item carries one of three evidence tags — verified, when a provider inspected on that track has read the primary source; derived, when it comes from the rule chapter; open, when no source is established at all. Today none is verified: none of the thirty-two adult-foster-home items and none of the ninety-nine agency citations. So the plan carries a banner saying so, and you can filter it down to the unconfirmed items, which is the list you would take to an adviser.

Link to this question

Is a subscription right for something I use twice a year?

That is exactly why both shapes are offered. A binder revised continuously wants a subscription; one printed twice a year may want a single purchase. Early-access facilities are priced for the way they actually work — and printing, viewing and export keep working either way.

Link to this question

Pricing

Priced in the open, and settled with you.

Every plan sees every screen; an action above your plan is shown with its cost, never silently blocked.

As a subscription: per facility, renewing, with the three-day trial and one-tap cancel.

3-day trialCard on filePrints on day one

ProEarly accessOr a single purchase — used twice a year

ScaleEarly accessMulti-facility, the agency library, shared viewer seats

Two things are settled, by a Binderkit decision of 2026-09-12. Selling is on the web through Stripe Checkout, and the native application never presents a purchase sheet. And printing, viewing and export keep working after a payment fails, because withholding a reprint is not leverage, it is spite. Early-access facilities are priced directly, for the way the binder is actually used.

Signing up, in five steps

email and password
licence track — APD, DD, OHA or Agency
organisation name and your first facility
Terms, Privacy and auto-renewal — there is no Customer BAA, because there is nothing to protect
card on file

Five steps, not six. Binderkit holds no record about any person, so there is nothing to sign for.

If a payment fails

On a plan: Full access.
If a payment fails: Full access while we retry — we write on day 0, day 7 and day 14.
If it stays unpaid: You can still read and export. The work the product is required to keep still works.
If you cancel: You can still sign in to export, until the account is deleted. Export first.

The whole chapter, with what stays on when you stop paying: Pricing.

Early access

Be in the first houses on it.

Leave an email and we will tell you when it opens, what it costs, and how to get in. One message when there is something to say — nothing else, ever.

The first ten minutes, and the first sheet of paper.

Pick the licence track.
Answer five questions.
See the plan, and why each binder exists.
Print the resident-binder contents page, and hold it.

If the authority column reads correctly for your licence, you trust it.

One email address, one licence track, one house count. No card, no account, no newsletter.