Binder setup for Oregon care homes

Exactly what goes in each binder, in what order.

Your licence track and five answers go in. Printable binder plans come out: tabs, a contents page with the rule beside each item, a brief and a procedure. Nothing about any person is stored.

Get early access Contents page All five screens

Prints on day one, on the printer you already own. No resident data, ever.

Resident binder · contents

Facility ______Resident ______

Tab 1Admission and documentationOAR 411-360-0170derived
Tab 2Health and medication recordsOAR 411-360-0140derived
Tab 3Emergency informationhouse practiceposted
Tab 4Incident and abuse reportingOAR 411-360-0185derived
Tab 5StandardsOAR 411-360-0130derived

v1 · control no. RB-0417Printed 3 times · last 14 Sep 2026by Provider Hub Oregon

Why Binderkit

Three things that make it work.

01Nothing about anyoneNo resident record, no upload, no photograph. Identity lines print blank and are filled in by hand. That is structure, not policy.

02The same answers, the same planGenerate twice and the two files match. Change an answer and back again, and you have the first plan.

03The rule beside every itemA chapter and a section next to each item, marked with how sure we are. An item that is your own house practice says so.

No customer agreement to sign, because nothing about a person is stored. Sign up in five steps and print the same day.

The product, running here

Answers in, binder out.

Two screens, switched by their index tabs. Nothing on the page moves when you switch.

9:41

Plan

AFH-DD · five answers

AFH-DDAFH-APDAFH-OHAAgency

Which licence track? Q0AFH-DD · OAR 411-360

Verified

Does the facility have staff other than the provider? Q1Yes — two caregivers

Verified

Does the provider live in the home? Q2Yes

Verified

How many residents is the home licensed for? Q3Five

Verified

Are any residents on one-to-one support? Q4No

Derived

Who keeps the policy binder? Q5The provider

Derived

Refused This item is required by 411-360-0170; it can move but not go.

The same answers always produce the same plan.

PlanBindersVersionsNotesMore

Question zero is your licence track. Then five questions, each saying why it is asked.

9:41

Resident binder

Contents · v1 · RB-0417

Facility ______Resident ______

Tab 1Admission and documentationOAR 411-360-0170Derived

Tab 2Health and medication recordsOAR 411-360-0140Derived

Tab 3Emergency informationhouse practiceposted

Tab 4Incident and abuse reportingOAR 411-360-0185Derived

Tab 5StandardsOAR 411-360-0130Derived

v1 · control no. RB-0417Printed 3 times · last 14 Sep 2026by Provider Hub Oregon

Identity lines print blank and are filled in by hand.

PlanBindersVersionsNotesMore

One page per binder: the tabs in order, the rule beside each item, and a tag where a citation is not yet confirmed.

Editing, versions and print are the other three: all five screens, at the size they ship.

Question zero, then five

Five answers in. Five binders out.

Your licence track selects the library. Then five questions, and the plan says why each binder is there.

The plan, with its reasoningv1 · control no. RB-0417

1
Resident binder × 5Because the licence is AFH-DD, and every AFH-DD home keeps one per resident.
5 tabsOAR 411-360-0170
2
Staff binderBecause you answered that the facility has staff other than the provider.
4 tabsOAR 411-360-0180
3
Facility binderBecause every licence keeps the licence, the inspection letters and the house records somewhere.
6 tabsOAR 411-360-0130
4
Emergency binderBecause emergency information is posted, not filed — so it prints as a gathered list at the end.
postedOAR 411-360-0150
5
Policy binderBecause you answered that the provider keeps the policy binder.
3 tabsOAR 411-360-0130

Binders: 5 kinds · 8 physical
Tabs: 18
Dividers to buy: 38

Check it yourself

The same answers always give the same plan. Generate it twice and compare, character for character.

The plan, step by step

What prints

One page: the contents page.

The page a surveyor sees first. The binder, the facility code, the tabs in order, the rule beside each item, and a control number in the footer.

Show5 of 5 rows

Resident binder · contents

Facility ______Resident ______

Tab 1Admission and documentationOAR 411-360-0170derived
Tab 2Health and medication recordsOAR 411-360-0140derived
Tab 3Emergency informationhouse practiceposted
Tab 4Incident and abuse reportingOAR 411-360-0185derived
Tab 5StandardsOAR 411-360-0130derived

v1 · control no. RB-0417Printed 3 times · last 14 Sep 2026by Provider Hub Oregon

“Facility ______ · Resident ______”Blank, and filled in by hand. No name appears on anything this product prints.
“Tab 3 · Emergency information · house practice”The rule beside the item: a chapter and a section, or the words “house practice”.
“v1 · control no. RB-0417”The control number: facility code, binder, version and print sequence. Any past number reprints the identical page.

Four things print: the contents page, the tab dividers, the brief and the procedure. What prints, in full

Four tracks

Your licence track selects the library.

Four tracks, four rule sets, four libraries. A facility has one track, chosen when you create it.

Library	Authority	What is in it
AFH-DD	`OAR 411-360 — 0130 standards, 0140 health care, 0170 documentation and records, 0185 abuse and incident; plus 411-004 HCBS`	Thirty-two resident-binder items, observed on one provider’s shelf, with the rule beside each.
Agency	`OAR 411-325 as amended 15 January 2026, and 411-323; 411-318 and 411-004 derived from the chapters`	One hundred and twenty-six items across the five binders, with ninety-nine citations.
AFH-APD	`OAR 411-050 — 0745 facility records and 0750 resident records`	Facility records and resident records, with the rule beside each.
AFH-OHA	`OAR 309-040`	The records the rule names, with the rule beside each.

Three words, on every item

verifiedA provider inspected on this track read the rule itself.

derivedTaken from the rule chapter. It prints that way until confirmed.

openNo rule yet. Marked as such, never hidden.

The rules, in plain words

Edit, guarded

Add, remove or reorder a tab. Three guardrails answer.

Coverage, scope and cohesion. A refusal names the rule and offers one thing to do instead. It never says “not allowed”.

app.binderkit.com

The guarded editor

Add, remove or reorder a tab. Three guardrails answer in plain words: coverage, scope and access, cohesion.

Tab	Item	Authority	Guard
Tab 1	Admission and documentation	OAR 411-360-0170	required
Tab 2	Health and medication records	OAR 411-360-0140	required
Tab 3	Incident and abuse reporting	OAR 411-360-0185	required
Tab 4	Emergency information	OAR 411-360-0150	movable
Tab 5	Service plan and goals	OAR 411-360-0130	required
Tab 6	House visitors log	Your own practice	custom

Refused This item is required by 411-360-0170; it can move but not go.

Required. Coverage refuses a removal and offers the move instead: “This item is required by 411-360-0170; it can move but not go.”
An item of your own carries no rule. Its column reads “Your own practice”, and it lives on this plan only.
The refusal says what you tried, which guardrail applied, the rule behind it, and one thing to do instead.
Three guardrails and no fourth: coverage, scope, cohesion.

Drag it sideways for the rest

Try one of the three edits it refuses

Pick one. The product answers in its own words.

Versions and control numbers

Every version kept. Every page reproducible.

An answer changes, the plan regenerates, the diff is shown, and the version becomes n+1. Any past control number prints the identical page.

A re-plan was offered and accepted: answer 1 changed. One tab added, one moved, nothing removed. v1 is kept and still prints.

Version or item	Change	Why	Evidence	Date
v2 · RB-0418	Current	Answer 1 changed — “now has staff”	verified	`14 Sep 2026`
Tab 6 · Staff records	Added	OAR 411-360-0170	derived	`—`
Tab 3 · Emergency information	Moved	Posted, not filed	derived	`—`
v1 · RB-0417	Superseded, kept	Printed 3 times		`02 Sep 2026`

Five screens

Five screens, and what each one shows.

Every screen has an address of its own, so one can be sent on its own.

01
Question zero, then five Plan Question zero is your licence track. Then five questions, each saying why it is asked.
02
The contents page Binders One page per binder: the tabs in order, the rule beside each item, and a tag where a citation is not yet confirmed.
03
Edit, guarded Editing Add, remove or reorder a tab. Three guardrails answer in plain words.
04
Versions and control numbers Versions An answer changed, the plan regenerated, the diff is shown. Notes stay attached.
05
The four artefacts Print The contents page, the tab dividers, the brief and the procedure. Every print is recorded.

Open all five

The rule underneath

It holds nothing about anyone.

Four rules keep it that way. They are why there is no customer agreement to sign before you print.

No resident and no staff member beyond the accounts that sign in.
No upload of any kind no document, no photograph, no logo.
No free-text field about a person a label that reads like a name is refused.
Identity lines print blank and are filled in by hand.

Who does what

Three people, one printer.

Who answers, who prints, and what each seat may do.

providerThe licence holder or executive director.Answers the questions, edits the plan, prints.

managerThe resident manager or program manager.Prints a fresh contents page, adds notes.

viewerA consultant or adviser, invited to named facilities.Reads and prints that facility’s plan.

Answer, edit, reset, re-plan provider onlyNotes manager and providerPrint everyone, the viewer included

A viewer is a seat, not a share. There is no public link to a plan.

Questions

The questions we get.

Can’t I just copy another provider’s binder?

A copied binder carries someone else’s licence track, house count and gaps. Binderkit builds the plan from your track and your answers.

Link to this question

Will this make me compliant?

No. It tells you what the rule asks for, with the rule printed beside it, in order. It certifies nothing.

Link to this question

What if a citation is wrong?

Every item carries a tag: verified, derived or open. You can filter the plan to the unconfirmed items and take that list to an adviser.

Link to this question

I only revise the binder twice a year.

Then buy it once. Pro is a subscription or a single purchase, and printing keeps working either way.

Link to this question

Does it store anything about residents?

No. Identity fields print blank, plans are keyed by a facility code, and there is no free-text field about a person anywhere.

Link to this question

Still a question?

Ask a person.

No sales team. The person who built it answers.

Write to us Use the form

plan@binderkit.com

WriteOne line is enough. Say what your house looks like.
A person answersWithin one working day, from the same inbox.
See it runTwenty minutes on a call, with a house like yours.

Pricing

Priced per facility.

Every plan sees every screen. Anything above your plan shows its price. Nothing is silently blocked.

Per facility, renewing monthly. Three-day trial, cancel in one tap.

How many facilities?

facility

3-day trialCard on filePrints on day one. Cancel in one tap.

Most facilitiesPro$29 / facility / moYour month $29Every binder, every print, every version.

Scale$69 / moYour month $69Many facilities, the agency library, shared viewer seats.

Sold on the web. Printing, viewing and export keep working after a payment fails.

Early access

Be in the first houses on it.

Leave an email. We write once, when it opens, with the price and how to get in.

The first ten minutes, and the first sheet of paper.

Pick the licence track.
Answer five questions.
See the plan, and why each binder exists.
Print the resident-binder contents page, and hold it.

If the rule column reads right for your licence, you trust it.

No card, no account, no newsletter.